Part-time Administrative Coordinator

The League of Women Voters of Maryland (LWVMD), a nonpartisan political organization, encourages informed and active participation in government, works to increase understanding of major public policy issues, and influences public policy through education and advocacy. We are looking for a part-time Administrative Coordinator to support our grassroots efforts to Empower Voters and Defend Democracy. This position will contribute to LWVMD’s work in a variety of areas and work closely with the State Director.

RESPONSIBILITIES WILL INCLUDE:

Local League Support 

  • Coordinate with Local Leagues to elevate and promote special projects and events
  • Provide technical support for shared technology tools

LWVMD Board Support

  • Membership tracking and coordination with Membership Chair, national and local LWVs
  • Per-member-payment management
  • Copy-edit monthly State Board Letter and other state League publications
  • Provide technical support for shared technology tools
  • Manage LWVMD Directory and GSuite email database
  • Maintain list of print Voters’ Guide requests and process distribution
  • Other administrative support assigned as shifting priorities require

Volunteer Support

  • Organizing, maintaining records, and providing tools for volunteer projects at the state level that may vary throughout the year
  • Tracking volunteer hours and reimbursements
  • Promoting volunteer opportunities and accomplishments

Event Support

  • Create online event pages
  • Draft promotional language and timeline (emails, social media, and print)
  • Manage attendees and ticket payments
  • Produce event materials (fliers, name tags, etc.)

Development Support

  • Record and deposit gifts
  • Draft and send appreciation correspondence
  • Assist with coordinating fundraising mailings
  • Mail wares as needed from office

 

QUALIFICATIONS: As a volunteer-run grassroots organization, it is important the person in this position is comfortable working in a fast-paced environment where priorities shift quickly. The successful candidate will possess strong organizational skills, with the ability to prioritize shifting duties efficiently.

  • 1-3 years administrative experience preferred
  • High School Diploma or GED required. Bachelor of Science/Arts or equivalent combination of education and experience is preferred.
  • Strong written, verbal, and interpersonal communication skills, including the ability to communicate effectively in a diverse environment with persons of various educational, social and cultural backgrounds in a demanding, dynamic virtual environment. 
  • Works effectively as part of a team with good interpersonal skills.
  • Computer skills, especially experience with GSuite, Microsoft Office Suite, Zoom, Facebook, Twitter. Experience with NationBuilder, Salesforce and other online organizing tools is a plus.
  • Experience with basic office equipment.

COVID-19 WORK PLAN: At the outset, work will be conducted in-person at LWVMD’s offices in Annapolis to facilitate training and supervision by the State Director. The Administrative Coordinator will conduct their work in an adjacent office so as to maintain social distance. Face-to-face interactions will be limited and will require the wearing of masks. Remote work will be allowed as it becomes possible and required if necessary.

HOURS: This is a 16-hour a week part time position with a flexible schedule (coordinated with the State Director). Employee may occasionally be required to work evenings or weekends for events.

COMPENSATION: $15/hour

BENEFITS: Earned sick leave and paid holidays.

Please submit a thoughtful cover letter and resume to stateoffice@lwvmd.org.

The League of Women Voters of Maryland is committed to a diverse and inclusive workplace based on equal opportunity. The League is committed to hiring staff that reflects this state's full range of racial, ethnic, cultural, sexual orientation, and socioeconomic identity; a workplace where true diversity is fostered, and different perspectives are valued and freely exchanged. We actively seek and encourage women, minorities, persons with disabilities, immigrants, including DACA recipients and individuals from traditionally underrepresented communities to apply.